Contract Type: 1 x Fixed term appointment (18 months) and 1 x maternity cover (12 months)
Hours: Full Time
Closing Date: 25 January 2017
Interview Date: 01 February 2017
To provide administrative support to complex projects which assess scientific research within MRC Institutes, Units and Centres. http://www.mrc.ac.uk/about/institutes-units-centres/
These projects belong to one of the four research boards and you will support some of the reviews within an MRC board. http://www.mrc.ac.uk/about/research-boards-panels/
Main duties and Key Responsibilities:
You will provide effective and proactive support to each review under the direction of the Reviews & Assurance Manager in order to:
- act as a central focus for each review driving forward the actions required:
- developing an understanding of the process used and manage the associated tasks
- meeting organisation (draft agenda, collate papers, internal and external meeting bookings, coordination with multiple stakeholders/organisations)
- organising and prioritising actions in order to progress more than one project at a time
- support and chase MRC colleagues to keep the projects on track
- becoming the first-point-of contact for administrative queries for your ‘patch’ and build working relationships with MRC colleagues (Swindon and London office) and our Unit partners
- supporting issue resolution and problem solving and provide support to other team members when workloads peak outside your patch
- dealing with ad-hoc queries on behalf of the Reviews team.
You will support the administrative delivery of units, institutes and centres:
- tracking and driving forward the administrative tasks involved in:
- scientific reviews
- setting up and closing centres
- recruiting new Scientific Directors
- managing the Peer-Review process for each scientific review
- liaising with Head of Themes/Programme Managers and Unit Directors throughout the process
- organising meetings and supporting production of associated papers
- proactively support progress, process and actions required to keep projects on track.
You will support the delivery of the annual assurance programme for units:
- scheduling and organising a suite of annual meetings and support the production of associated papers
- supporting the Reviews Manager in collecting the annual returns from each Unit and checking completion of templates
- proactively supporting progress, process and actions required to keep projects on track
- organising high level ‘oversight’ meetings with the appropriate Universities.
Administration and Records Management:
- ensuring the efficient organisation of records and documents within the agreed file structures and policies
- providing a professional and friendly service.
Reports to: Reviews & Assurance Manager (B4)
You will be expected to become integrated into a Board Team and build effective working relationships with Programme Managers and other colleagues across MRC.
Education / Qualifications / Training required:
- educated to A-level or equivalent
- English and Maths GCSE at grade C or above (or equivalent).
- educated to degree level or equivalent.
Previous work experience required:
- experience of working in an administrative role
- experience of working with or supporting senior staff/managers.
- experience of working in a funding/university/charity/scientific environment
- experience in a customer facing role
- dealing with external stakeholders.
Knowledge and experience:
- delivering to tight timescales including ability to prioritise/re-prioritise to deliver on time, multi-task and organise own workload and the workload of others
- anticipating and planning for changing business needs
- excellent communication skills – written and oral
- presenting information in a clear and succinct way
- developing collaborative working relationships inside and across organisations
- competent in using Microsoft applications and constructing pdfs in Adobe.
- knowledge of or interest in medical research and the work of MRC
- experience in dealing with financial information
- experience of working with an Electronic Records Management system (ERM)
- experience of team working across two or more sites.
- confident in dealing with people at all levels and a willingness to upwardly manage
- excellent organisation and prioritisation skills
- attention to detail
- self-starter and motivator
- ability to stay calm under pressure
- ability to work both independently and as part of a larger team.
- skills in independent problem solving, decision making and using own judgement.
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.
The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. We pride ourselves on giving you the opportunity to undertake formal and informal development activities to help you get the most from your role here and to support your career development.
Choosing to come to work at the MRC means that you will have access to a whole host of benefits from a final salary pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme and childcare vouchers, as well as the chance to put the MRC on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As users of the "Two Ticks" disability symbol, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
Final appointments will be subject to pre-employment screening.
As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
The closing date for applications is 25th January 2017. The interview for this vacancy will take place on 1st February 2017. Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded). Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.