Salary: £28,200 per annum
Contract Type: Open ended
Hours: 37 hours per week, Monday to Friday
Closing Date: 14th May 2017
Interview Date: 1st & 2nd June 2017
About the role:
We are seeking a Project Coordinator to join our Science and Project Support Team (SPS) that develops and assures the delivery of an effective and efficient support function to the Directorate of Science and Technology (DST). The position will work to support the Ocean Technology and Engineering Group (OTE) to assist staff in developing Oceanographic sensors deployed at sea, in coastal areas and in polar regions.
You will be responsible for initiating, developing, monitoring, managing and evaluating detailed project plans, which requires project management expertise to ensure comprehensive, professional and seamless support to facilitate the requirements of NOC scientific projects.
Your role will be in supporting the planning of projects by collecting information from project technical leads and working with them to develop and maintain project plans. You will assist in the tracking of issues and reporting to the weekly management team meeting. You will review the financial progress of projects and the group and provide projections as well as managing relationships with external stakeholders and assisting in the arrangement of conferences and project meetings.
You will be accountable for the co-ordination of all OTE project activities, including milestone tracking, resource planning and budget management and for ensuring timely delivery of reports, and playing a key role in building and maintaining strong relationships with key internal and external stakeholders.
This is a permanent position offered on NERC terms and conditions and is open to internal and external candidates.
This is a Band 6 position and the starting salary will be £28,200 per annum. Depending upon skills and experience, a salary uplift and/or additional allowances may be available for exceptional candidates.
Please note, we are not able to sponsor candidates for this role, who require a right to work in the UK.
Hours of Work:
The hours of working are full time, 37 hours per week, Monday to Friday.
You will have demonstrated success in a project management environment, with evidence of financial skills and sound budget management from prior projects as well as evidence of significant appropriate specialist knowledge. Strong computer literacy and experience in the creation of project documentation using Microsoft Office, particularly Microsoft Project, is essential. Experience in using the NERC computer systems (Oracle and Changepoint) would be an advantage.
You will be educated to degree level or demonstrate significant relevant work experience and you will hold a recognised project management qualification e.g. Prince 2 Practitioner.
You will be confident, proactive, dynamic and solutions orientated with excellent verbal and written communication skills. You will have experience of working with data that requires excellent attention to detail and accuracy and be able to elicit the information required from a variety of sources. Strong, well developed team working, interpersonal and negotiation skills will be key to building strong working relationships with NOC Senior Management and other key internal stakeholders. You will represent NOC externally and support the delivery of activities across multiple partners. Evidence of demonstrating initiative and ensuring a disciplined approach to task prioritisation under conflicting and changing demands will be essential.
What we can offer you:
In return for your talents, we offer a competitive remuneration package, including a RCUK pension scheme, 30 days annual leave with a further 14 Public/local days off and free car-parking. Opportunities for further training and development are supported.
The National Oceanography Centre (NOC), part of the Natural Environment Research Council, is a national research organisation, delivering integrated marine science and technology from the coast to the deep ocean and is one of the top five institutions of its kind in the world.
With sites in Liverpool and Southampton, it is the UK’s leading centre for sea level science, coastal and deep ocean research and technology development. Working closely with its partners and associates, it provides capability to meet needs across the UK marine science community (http://noc.ac.uk/).
Our Commitment as an Employer:
The NOC is an equal opportunities employer and welcomes applications from all sections of the community. People with disabilities and those from ethnic minorities are currently under-represented and their applications are particularly welcome. The NOC is an Investors in People organisation and is working towards achieving Bronze status for Athena SWAN – a scheme that recognizes excellence in women's employment in science, technology, engineering, maths and medicine (STEMM) in UK higher education. There is a guaranteed Interview Scheme for suitable candidates with disabilities.
The NOC is committed to making the NOC ‘a great place to be, where our people succeed and deliver great work’. The NOC is committed to being recognised as a flexible employer to support employees’ work and personal commitments where possible and the NOC’s Flexible Working Policy gives all employees the right to request flexible working.
The Business Support function at the National Oceanography Centre (NOC) sits within the Corporate and Business Support Directorate (CBS) and provides the professional support services for the whole of NOC in support of it achieving its stated mission. The main purpose of the Project Coordinator post is to deliver an effective and efficient service to the Ocean Technology and Engineering (OTE) Group.
You will take on the role as European Project Coordinator for OTE, assisting with large projects that require internal management and will take responsibility for specific project management, ensuring projects are on track and completed in line with agreed timescales. Specifically, you will be responsible for initiating, developing, monitoring, managing and evaluating detailed project plans, which requires project management expertise to ensure comprehensive, professional and seamless support to facilitate the requirements of NOC scientific projects.
Expectations of the role:
You will be self-motivated and able to work on assigned tasks independently. You will be enthusiastic to learn new skills in project management and willing to make the extra effort to ensure they quickly become an expert in order to contribute to the SPS team objectives and overall NOC strategy and objectives.
Key Accountabilities/Primary Responsibilities:
- leading in the coordination and planning of all OTE group projects
- creating and updating project plans for the OTE portfolio using Microsoft Project
- proactively liaising with key stakeholders, including team members to elicit and interpret information from stakeholders and taking responsibility for ensuring all project teams keep appropriate documentation up to date
- providing concise progress reports to the weekly management meeting
- assisting with the creation of the annual resource plans
- identifying gaps in resources and capability and tracking financial information providing a quarterly review to the management team
- assisting in the preparation of grant proposals by becoming an expert in the forms and computer systems required and combining material from different sources
- managing relationships with external stakeholders during licensing activities
- assisting in the arranging, coordination and facilitation of internal/external project meetings and conferences to report on behalf of NOC
- assisting in procurement where tendering is required
- managing and assisting in the updating of websites.
Key Accountabilities as OTE Project Manager:
- reporting to external Project Coordinators on behalf of NOC
- providing a breakdown and distribution of work packages to scientists and other colleagues as required
- monitoring project progress against the relevant milestones, ensuring action is taken to rectify any deviations from agreed plans.
Expectations of all staff:
- comply with Research Council and NERC policies at all times, including Equal Opportunities Policies and ensure that duties are carried out in accordance with relevant policies, procedures and guidance documents as directed by NOC
- promote and demonstrate a personal commitment to NOC values and People Strategy
- promote and demonstrate a personal commitment to Working with Respect – NOC Guidance
- attend relevant seminars, workshops and training events and maintain professional development by completing CPD (Continuous Professional Development) appropriate to the role
- maintain a safe working environment by attending Health and Safety training as required and follow local codes of safe working practices and actively contribute to embedding a safety culture across NOC
- adopt and promote awareness of NOC’s environmental aims and other initiatives
- carry out other duties within the scope, spirit and general purpose of the post and adopt a flexible approach to work
- as duties and responsibilities change this job description will be reviewed and revised in consultation with you
- undertake such other duties within the scope of the post as may be reasonably requested by your Manager.