EPSRC
Organisation EPSRC
Organisation Detail Engineering and Physical Sciences Research Council
Reference Number IRC245334
Location Swindon See on Map
Salary £24435
Date Posted 17 May 2018
Grade UKRI-Band C
Contract Type Open Ended
Hours Full Time
Closing Date 03 June 2018
Interview Date




Brief Description


Salary: £24,435
Grade: C
Contract Type: Open-Ended
Hours: Full Time or Part Time (minimum 60%)
Closing Date: 3rd June 2018

Description of organisation and background to role

UK Research and Innovation (UKRI) brings together nine partners in an independent organisation with a strong voice for research and innovation and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org. The Global Challenges Research Fund (GCRF) is a £1.5 billion fund announced by the UK Government in late 2015 to support cutting-edge research that addresses the challenges faced by developing countries. More information can be found at https://www.ukri.org/research/global-challenges-research-fund/.

The GCRF Challenge Leaders are responsible for the building and success of individual GCRF challenge portfolios working with the GCRF Delivery partners, who are: UK Research and Innovation, Scottish Funding Council, Higher Education Funding Council for Wales, Department for Education Northern Ireland, Academy of Medical Sciences, Royal Society, British Academy, Royal Academy of Engineering and UK Space Agency. Nine Challenge Leaders have been appointed directing GCRF portfolios in Global Health, Food Systems, Conflict, Resilience, Education and Sustainable Cities. More information can be found at https://www.ukri.org/research/global-challenges-research-fund/gcrf-challenge-leaders/

Description of team

The GCRF Challenge Coordination Support Group will support the Challenge Leaders to deliver their portfolios by coordinating logistics and providing administrative assistance for events and other activities, as well as, helping to facilitate cross-Challenge organisation and coordination. The Global Challenges events coordinator will be line managed by the Global Challenges Coordination Manager and will be based within the UKRI International Development Team.

The purpose of the UKRI International Development team is to lead the development and delivery of the Global Challenge Research and Newton Funds as these evolve. The team coordinates, integrates and oversees GCRF/Newton activities conducted across UKRI. It takes a leading role in setting the overall strategic direction and makes a significant contribution to the delivery of interdisciplinary approaches.  

The team has considerable interaction across UK Research and Innovation, the department for Business Energy and Industrial Strategy, the Department for International Development and other government departments. The International Development team sits within the UKRI International Shared Capability.

Description of role

As Global Challenges Events Coordinator, you will:

  • work with the GCRF Challenge Leaders, the GCRF Challenge Coordination Support Group, members of the International Development Team to organise, plan and deliver GCRF Challenge Leader events and other activities both in the UK and overseas
  • provide flexible, proactive and effective support for the Challenge Leaders
  • contribute fully to the work of the International Development Team, including providing support for other International Development events/activities as required.

Main outputs and activities

  • leading on the coordination of all event logistics including: sourcing, booking and liaising with venues; arranging catering; and ensuring all facility and equipment requirements are met and ensuring the event keeps within budget
  • sending invites to participants, approaching speakers and panellists and maintaining attendee lists
  • arranging complex travel requirements for event participants, Challenge Leaders and UKRI colleagues in the UK and overseas
  • attending and providing support at events and activities when required around the UK and on occasion overseas (this may require some work and travel outside normal office hours)
  • coordinating digital and print publications for events, including email distribution and contribute to content for UKRI events and projects
  • manage a diary of all Challenges Leader events and communicate this effectively to and liaise with the team, in particular with the Global Engagement lead
  • working collaboratively with the GCRF Challenge Leader PAs and Global Challenges Coordination manager to effectively support the delivery of all Challenge Leader activities. The expectation is to share tasks with colleagues when appropriate and provide cover during periods of absence
  • working closely and effectively with the International Development Team, providing general support for team activities, in response to peaks in workload, to cover vacancies and/or for specific projects
  • planning and organising team events and meetings and support team working.

Organization Description


What is UK Research and Innovation?

Operating across the whole of the UK with a combined budget of more than £6 billion, UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. UKRI will build on the successful elements from the current funding system and maximise the contribution of each of the component parts to create the best environment for research and innovation to flourish.

Our Partners

The nine UK Research and Innovation partners each bring unique assets to this cooperation.

  • Innovate UK helps businesses to identify the commercial potential in new technologies and turn them into the new products and services that will drive economic growth and increase productivity;
  • Strong discipline-facing Research Councils encourage breadth and diversity, curiosity-driven research, and priority-driven initiatives;
  • Research England’s work on knowledge exchange will focus on capacity and culture in universities and provide balance to the funding system. It will drive quality and impact through the REF and work closely with its counterparts in the devolved administrations.

Shortlisting Criteria

Essential:

  • experience of events co-ordination, including all aspects of events logistics
  • excellent organisational skills, ability to plan effectively, multitask and prioritise workloads
  • excellent written and verbal communication skills and ability to draft correspondence, with close attention to detail
  • good interpersonal and collaborative skills; able to foster productive working  relationships with a broad range of internal/external contacts
  • assertive and resilient while remaining calm and professional in the face of conflicting and changing priorities
  • ability to work flexibly and effectively as part of a team
  • show initiative and flexibility with the ability to think and adapt quickly
  • able to operate independently when required
  • excellent PC skills, including Microsoft Office packages
  • capacity to travel, including internationally and with overnight stays.

Desirable:

  • knowledge of administration and administration systems within the Research Councils
  • understand UKRI mission, strategy and operations
  • demonstrate an understanding of the challenges of working internationally
  • able to identify opportunities for and implement continuous improvement, ready to learn and develop additional personal effectiveness and skills. 

Interview Criteria

Essential:

  • demonstrate experience and knowledge of contributing to the coordination and management of events
  • excellent organisational skills, ability to plan effectively multitask and prioritise workloads
  • excellent written and verbal communication skills and ability to draft correspondence, with close attention to detail
  • work flexibly in a small team, demonstrate good team work and support for other team members
  • assertive and resilient while remaining calm and professional in the face of conflicting and changing priorities
  • show initiative and flexibility with the ability to think and adapt quickly; and be able to operate independently when required
  • demonstrable ability to communicate and work with people at all levels and across team boundaries.

Desirable:

  • demonstrate a basic understanding of the Global Challenges Research Fund (GCRF) and the Newton Fund
  • able to identify opportunities for and implement continuous improvement, ready to learn and develop additional personal effectiveness and skills. 

Employee Benefits
UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent
We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities
We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy. Final appointments will be subject to pre-employment screening.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.