Organisation MRC
Organisation Detail Medical Research Council, Head Office
Reference Number IRC245823
Location Swindon See on Map
Salary £30357
Date Posted 04 July 2018
Grade UKRI-Band D
Contract Type Fixed Term Appointment
Hours Full Time
Closing Date 18 July 2018
Interview Date

Brief Description

Salary: £30,357
Grade: Band D
Contract Type: Fixed Term (18 months)
Hours: Full Time (Part Time and job-share considered)
Closing Date: 18th July 2018

About the role

The Records Manager works with the Head of Knowledge Management and Scholarly Communication to deliver high quality records management support (both paper and electronic records) to the MRC, including London and Swindon Offices and MRC Research Units and Institutes.

You will act as Deputy Departmental Records Officer and will be responsible for supporting the development and implementation of policy in this area.

The role also involves the co-ordination or management of strategic projects aimed as addressing records and information management initiatives.

Main duties/Key responsibilities:

Records management and archiving: Policy and Operations:

  • supporting Departmental Records Officer in ensuring the MRC’s compliance with the Public Records Act, including policy development and review, managing the life-cycle of records and communication
  • implementing the MRC’s Records Management Policy and Retention Schedule, including managing the life-cycle electronic records and legacy paper files
  • managing all aspects of the operational activities of the Records Management Team including the Electronic Documents and Records Management System (Minerva) and legacy files
  • maintaining and implementing records management (electronic and paper) Standard Operating Procedures
  • supporting management of the MRC’s secure paper archives
  • coordinating the review and approval of requests for the opening of MRC records held by TNA, working with the FOI team to review files and provide recommendations for action
  • managing the MRC’s relationship with TNA’s FOI Centre
  • providing advice on records management and archiving to MRC research units and institutes, working with closing groups to retain records as required and support appropriate access
  • account manager for the off-site storage organisation.

User support:

  • managing the EDRMS Helpdesk, provide advice and resolve complex issues, when needed
  • managing paper records according to agreed service levels
  • promoting good practice across the organisation through engaging with the user community.

Providing support for ad hoc or special projects arising:

  • assisting/leading project work, as required
  • representing the MRC on joint Research Council activities and projects.


  • staff
  • line management responsibility as identified
  • supervising other staff that may report to you on specific projects.


  • managing and planning of resources – ensuring work is co-ordinated, delegated and managed effectively
  • maintaining effective working relationships with the user community
  • undertaking any other duties as delegated by your line manager or Senior Management.

Working relationships:

Reporting to: Head of Knowledge Management and Scholarly Communication.

Line Management: Line Manager for one Band 5 post (Records Management Officer).

Key working relationships include:

Internal: Line Manager, Knowledge and Information Management Team, Corporate Policy Manager (Freedom of Information and Data Protection Officer), IT Support, etc.; Research Programmes Group; MRC Research Unit and Institute staff.

External community: The National Archive, UKRI Corporate Services, the UKRI Councils, UKSBS, Commercial Storage contractors, other Research Organisations and stakeholders, Government departs and agencies (BIS,DH, MOD), the public.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Medical Research Council (MRC) is a publicly-funded organisation dedicated to improving human health. We support research across the entire spectrum of medical sciences, in universities and hospitals, in our own units and institutes in the UK.

Shortlisting & Interview criteria

Education/Qualifications/Training required:


  • educated to a degree level or equivalent.


  • record management qualification.

Previous work experience required: 


  • significant experience of records management in the public sector (policy development and operations)
  • significant experience of managing electronic records within records management systems
  • experience of the management of paper records management systems
  • experience of coordinating the review and approval of requests for the opening of records archived at TNA, including reviewing files and providing recommendations for action
  • significant experience of planning and implementing projects
  • management of staff and resources.


  • experience of initiating, developing and implementing revised working practices
  • experience of successfully working for a public records body
  • experience of working with research/clinical trial records and data
  • experience of managing a budget and relationship with suppliers.

Knowledge and experience:


  • able to lead and manage a focused area of work and be accountable for when and how results will be achieved
  • ability to anticipate and plan for changing business requirements/needs and organise service provision accordingly
  • experience of developing and implementing new procedures
  • ability to deliver to tight timescales including the ability to prioritise/re-prioritise to deliver on time
  • experience of representing the views and requirements of the business in external fora
  • experience of identifying and analysing a problem, drawing conclusions, reporting succinctly and presenting options
  • experience of trouble shooting information/data anomalies
  • experience of working from first principles – exercising judgement and discretion
  • fully competent on the full suite of Microsoft applications
  • full range of line management duties.


  • experience of delivering training either one-to-one or to groups
  • experience of managing objective as a records management system
  • demonstrated knowledge of records management standards and good practice
  • familiarity with tools and workflows supporting the management of born-digital records including digital preservation systems, electronic records management systems and data curation tools
  • experience managing records migration between different storage media, databases and information systems
  • formal training completed in people management
  • formal training completed in project management
  • experience of managing large records management projects.

Personal skills/behaviours/qualities:

  • self-starter with ability to motivate others
  • proactive
  • logical and methodical
  • able to organise and prioritise own workload and the workload of others
  • excellent communication skills (written and oral)
  • able to deal with people at all levels – adapting style as necessary
  • able to forge good and collaborative working relationships internally and externally
  • good customer service skills
  • delivery driven
  • resilient and enthusiastic
  • able to stay calm under pressure
  • professional, responsible approach
  • able to assess, adapt to and take advantage of technological change
  • able to work independently and as part of a larger team.

The MRC is a great place to work and progress your career, be it in scientific research or the support functions.

The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.

Choosing to come to work at the MRC (as part of UKRI from 1st April 2018) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

Final appointments will be subject to pre-employment screening.

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The closing date for applications is 18th July. Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded).