Organisation MRC
Organisation Detail Medical Research Council, Head Office
Reference Number IRC245855
Location London See on Map
Salary £30357
Date Posted 05 July 2018
Grade UKRI-Band D
Contract Type Fixed Term Appointment
Hours Full Time
Closing Date 22 July 2018
Interview Date

Brief Description

Salary: £30,357
Grade: UKRI Band D
Contract Type: Fixed Term (12 months)
Hours: Full Time (part-time (minimum 3 day per week) and job share will also be considered)
Closing Date: 22nd July 2018

Overall purpose:

  • to support the delivery of the relevant Records Management Policy, both within the MRC and the wider UK Research and Innovation community, including the UKRI Corporate Services
  • to support the development of electronic records management systems, including end users support and training
  • to support records migration to relevant EDRMS and related activities
  • to support the move of the Head Office in London and manage all legacy records according to our policy
  • to manage the archiving of all records related to the transfer of MRC assets to UKRI
  • to support the development and implementation of a new EDRMS for the Medical Research Foundation.

Main Duties/Key Responsibilities

  • promoting good practice across the organisation through engaging with the user community
  • provide records management training and act as a local expert for ad-hoc advice
  • consult with key users to further develop the EDRMS and ensure it is meeting business requirements
  • liaise with the SharePoint administration team to ensure EDRMS is maintained and fit for purpose
  • work with local information management champions to establish good practice and provide training and trouble shooting
  • work with the Records Manager and Digital Archivist to establish appraisal criteria and implement the current Records Management policy
  • to appraise records and identify any document of historical value, prepare the documentation of appraisal and retention decisions and prepare selected material for transfer to the appropriate corporate systems
  • to undertake risk assessment and reviews for data protection and other legal and ethical considerations, taking into account relevant corporate policies and repository policies, consulting as appropriate
  • to track and archive all key records in relation to the transfer of assets to UKRI
  • to provide advice and project management in relation to transfer of data and records between systems
  • to establish and maintain effective relationships with a wide range of organisational and individual project stakeholders, communicating appropriately at all levels
  • to facilitate a close working relationship between the MRC Head Office, the UKRI corporate services, other UKRI Councils.


  • managing and planning of resources – ensuring work is co-ordinated, delegated and managed effectively
  • maintaining effective working relationships with all relevant stakeholders.

Providing support for ad hoc or special projects arising:

  • assisting/leading project work, as required.

Undertaking any other duties appropriate to the post's band delegated by the post holder’s line manager or Senior Management.

Working Relationships

Reporting to: Head of Knowledge Management and Scholarly Communication.

Line Management: none

Key working relationships include:

Internal: Knowledge and Information Management Team, Corporate Information Policy Manager, UKRI Corporate Services, UKRI IT team, other teams in the MRC Head Office (London and Swindon).

External community: UKSBS, commercial storage contractors, other research organisations and stakeholders.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Medical Research Council (MRC) is a publicly-funded organisation dedicated to improving human health. We support research across the entire spectrum of medical sciences, in universities and hospitals, in our own units and institutes in the UK.

Shortlisting and Interview Criteria



  • educated to a degree level or equivalent.


  • records management or archives qualification.

Previous Work Experience


  • significant experience of records management in the public sector (policy development and operations)
  • significant experience of managing electronic records within records management systems
  • significant experience of initiating, developing and implementing revised working practices
  • experience of the management of paper records management systems
  • significant experience of planning and implementing projects
  • experience of delivering training either one-to-one or to groups.


  • experience of initiating, developing and implementing revised working practices
  • experience of successfully working for a public records body
  • experience of working with SharePoint and/or Objective as EDRMS.

Knowledge and Experience


  • able to lead and manage a focused area of work and be accountable for when and how results will be achieved
  • ability to anticipate and plan for changing business requirements/needs and organise service provision accordingly
  • experience of developing and implementing new procedures
  • ability to deliver to tight timescales including the ability to prioritise/re-prioritiseto deliver on time
  • experience of representing the views and requirements of the business
  • experience of identifying and analysing a problem, drawing conclusions, reporting succinctly and presenting options
  • experience of trouble shooting information/data anomalies
  • experience of working from first principles – exercising judgement and discretion
  • fully competent on the full suite of Microsoft applications.


  • demonstrated knowledge of records management standards and good practice
  • familiarity with tools and workflows supporting the management of born-digital records including digital preservation systems, electronic records management systems and data curation tools
  • experience managing records migration between different storage media, databases and information systems
  • formal training completed in people management
  • formal training completed in project management
  • experience of managing large records management projects.

Personal Skills/Behaviours/Qualities

  • self-starter with ability to motivate others
  • proactive
  • logical and methodical
  • able to organise and prioritise own workload and the workload of others
  • excellent communication skills (written and oral)
  • able to deal with people at all levels – adapting style as necessary
  • able to forge good and collaborative working relationships internally and externally
  • good customer service skills
  • delivery driven
  • resilient and enthusiastic
  • able to stay calm under pressure
  • professional, responsible approach
  • able to assess, adapt to and take advantage of technological change
  • able to work independently and as part of a larger team.

Additional Information

  • some travel to the Swindon Head Office and other MRC/URKI locations might be required.

The MRC is a great place to work and progress your career, be it in scientific research or the support functions.

The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.

Choosing to come to work at the MRC (as part of UKRI from 1st April 2018) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

Final appointments will be subject to pre-employment screening.

The closing date for applications is 19th July 2018. The interview for this vacancy will take place on week of 23rd July. Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded).

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