Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC245868
Location Swindon See on Map
Salary £30357 - £32997
Date Posted 10 July 2018
Grade RC-D
Contract Type Open Ended
Hours Full Time
Closing Date 30 July 2018
Interview Date

Brief Description

Salary: £30,357 - £32,997     
Band: D - 5 posts
Contract Type: Open-Ended (permanent)
Hours: Full time
Closing Date: 30th July

About Us

The Science and Technology Facilities Council (STFC) is a place where curiosity-driven, blue-skies thinking meets practical, application-led science and technology. One of Europe’s largest research organisations, we are trusted to support, enable and undertake cutting edge projects in an amazing diversity of fields.

STFC is one of nine partner organisations that have been brought together to create UK Research and Innovation (UKRI); a new organisation with a vision to ensure the UK maintains its world-leading position in research and innovation.

STFC supports university-based research, innovation and skills development in Astronomy, Particle Physics, Nuclear Physics, and Space Science. We fund a variety of large science facilities across the UK and internationally - from laboratories and supercomputers to particle accelerators, telescopes and satellites. We are a huge supporter of scientific and technological innovation in UK industry.

Programmes Directorate commissions and oversees the delivery of the STFC science programme in universities and its own laboratories. Its role is to support the UK’s world class research programme in astronomy, particle physics, particle astrophysics and nuclear physics as well as STFC's programmes in education, Innovation, training and public outreach. For both established and new national and international projects, we are the trusted point of contact for many different stakeholders. Our dedicated teams ensure that, in an increasingly challenging financial environment, our funds are allocated to maximise the output and impact from our science programmes.

Summary Role Description

STFC’s Programmes Directorate is looking to fill five Assistant Programme Roles through this recruitment exercise. The purpose of these roles is to work with our programme managers, managing the processes associated with the underpinning infrastructure for our programmes. You will play an active part in managing all processes within the relevant programme grant schemes, including liaising with the academic and user community, assessment panels and other teams within STFC as appropriate; in some cases this will include managing the grant calls.

Specific Posts

Two Assistant Programme Managers for the Education, Training and Grants Policy Group to lead, develop and maintain STFC work on the major new £900 million pound investment in the UK Research and Innovation (UKRI) Future Leaders Fellowship Scheme. 

You will work on the peer review process identifying both expert reviewers and panel members as well as working with other UKRI staff to develop and adapt tailored policies and practices as the scheme evolves. You will have regular interaction with academics, researchers and applicants to support the peer review process, panel meetings and interviews. You will be the primary STFC interface with staff in the UKRI Future Leaders Fellowship team and with other UKRI leads. You will also be involved in designing and overseeing management and information reporting for the scheme. Additional responsibilities will include supporting other new studentship and fellowship funding activities and in the STFC’s grants policy area, working with grants teams across STFC and with grants policy staff across UKRI.

Two Assistant Programme Managers for the External Innovations and 21st Century Challenges Group to lead, develop and maintain a broad portfolio of activities working across our university communities and national laboratories in both a national and international context.

You will work on our peer review process, promoting interdisciplinary collaborative research with industry; proof of concept and funding to support innovation; networks and other initiatives to help address major societal challenges such as food, energy and good health; and international projects such as the Global Challenges Research Fund and Newton Fund. Both roles will involve liaising with academics and researchers within universities and STFC’s own laboratories, industry, the UK Research and Innovation grants team, as well as with management and administrative staff at different levels within STFC and in other parts of UKRI.

One Assistant Programme Manager for the Particle and Nuclear Physics Group to lead, develop and maintain a broad portfolio of activities in the nuclear physics and particle astrophysics programmes.

You will support the Programme Manager in the commissioning and oversight of the UK research programmes, encompassing the delivery of new projects and research grant funding to underpin UK research capability and leadership, as well as supporting and providing information and analysis for strategic and other expert reviews. You will have regular interaction with academics and researchers within universities and STFC’s own laboratories and with staff at different levels within STFC. Outside of these core responsibilities this role offers and encourages involvement with other areas of the Programmes Directorate as well as other areas of UKRI (STFC), including participation on working groups/committees, public engagement activities and industrial engagement.

You may indicate your preferred role in your covering letter and again at interview stage.

Main Duties

Broadly these posts have similar duties but there is a greater element of grant processing activity in some:-

  • management of calls (pre and post award using the UKRI Grants System -  Siebel). This includes securing appropriate documentation e.g. collaboration agreements where necessary
  • liaising with the academic and user community, assessment panels, UK SBS, as well as colleagues within Programmes Directorate and more widely in STFC
  • line management of Assistant Grants Manager posts as required
  • working with Programme Managers to engage the academic research community, including university/lab visits, to help raise awareness of the various programmes
  • managing the panel assessment process as Panel Secretary to ensure all applications are reviewed, decisions on funding and feedback are made and applicants are informed in a timely way. This includes organising the panel meetings, preparing guidance for the panel, ensuring application documentation for panels is available using the peer review extranet, managing the agenda with the Chair and taking minutes
  • working with Programme Managers to ensure programme guidance notes and webpages are kept up to date and provide advice to potential applicants of the range of schemes available and their application process
  • representing teams at the relevant internal meeting
  • working with finance to provide up to date financial information on programme budgets
  • managing the recruitment and maintenance of panel membership
  • providing input for other team activities when required, for example delivering STFC Innovations Club events; facilitating at external event and workshops; working with overseas organisations and partners
  • other activities as directed by the Team Leader or Line Manager.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting criteria


  • excellent organisational skills, with experience of prioritising and managing a busy workload across a number of work streams
  • excellent written communication skills
  • evidence of self-motivation and a proactive approach to ensuring tasks are delivered
  • a first degree, or equivalent work experience
  • strong team working experience
  • an understanding of how research works (which may be gained through any relevant study and/or experience)
  • a good quality covering letter.


  • experience of analysing and providing meaningful information from datasets
  • experience of grant delivery schemes
  • experience of staff management
  • qualification in a science discipline.

Interview criteria


  • understanding of how research works (which may be gained through any relevant study and/or experience), or/and understanding of innovation, knowledge exchange and research funding schemes and Programmes (drivers and barriers to effective innovation in the academic and non- academic communities)
  • an ability to learn quickly, understand and work with STFC’s administrative and business processes
  • excellent oral and presentation communication skills
  • excellent interpersonal communication skills, with the ability to work effectively with a wide range of people within STFC and its scientific and user communities
  • excellent organisational skills, with the ability to prioritise and manage a busy workload across a number of work streams, and be flexible to meet STFC demands
  • self-motivated, with a proactive approach to ensuring tasks are delivered; able to work alone and in teams
  • a proactive approach to providing support to colleagues within a team
  • a proactive approach to developing and improving processes
  • an ability to attend meetings and stay away overnight nationally and, on occasions, internationally.


  • an ability to analyse and provide meaningful information from datasets
  • financial management skills
  • knowledge of Peer Review
  • experience of Grants Siebel system and Research Council terms and conditions for grants.

In addition to the competitive salary, an excellent index linked pension scheme and generous leave allowance are offered. Full details of offered benefits can be found on STFC’s careers pages.

To enable us to hire the very best people we will conduct a full and comprehensive background and pre-employment check as an essential part of the recruitment process.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.   At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:

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Online applications only, please submit a covering letter and CV, ensuring that the IRC reference is included in the file name description of each document uploaded. No Agencies.

The closing date for applications is 30th July 2018.

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