Organisation UKRI
Organisation Detail UK Research and Innovation - Central Services
Reference Number IRC248277
Location Swindon See on Map
Salary £19136
Date Posted 11 February 2019
Grade UKRI-Band B
Contract Type Open Ended
Hours Full Time
Closing Date 28 February 2019
Interview Date

Brief Description

Salary: £19,136
Grade: B
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 28th February 2019
Interview Date: 11th March 2019

Please note this vacancy is open to current UK Research and Innovation employees only.


The creation of UK Research and Innovation represents the largest reform of the research and innovation funding landscape in the last 50 years. As a new, independent, non-departmental public body, it brings together the functions of the seven Research Councils, Innovate UK and the research and knowledge exchange functions of the Higher Education Funding Council for England (HEFCE) (Research England).

The new body seeks to maximise value from government’s investment in research and innovation of over £6bn per annum growing to £8bn by 2020, and will advise the Secretary of State for Business, Energy and Industrial Strategy on the balance of funding between research disciplines. It leads the overall strategic direction of research and innovation funding in the UK, pushing the frontiers of human knowledge through blue skies research, and delivering benefits for UK society and the economy through world-class research and business-led innovation.  UK Research and Innovation delegates authority and functions to its constituent Councils, ensuring that Councils retain their discipline-specific leadership in strategy and policy, as well as continuing to establish, sustain and grow sector partnerships. Councils also continue to ensure that individuals funding decisions are supported by outstanding expert review. 

The UK Research and Innovation Governance, Assurance, Risk and Information Governance function is part of the new UKRI Central Services team, working across the nine Councils with existing, diverse capabilities, and will be responsible for ensuring that the organisation operates best practice throughout its governance, accountability, risk management and information management arrangements.


The Information Access Support Assistant will provide support to the Information Access Officers with the general administration of freedom of information and data subject rights requests.  They will provide support to the Information Access Lead with data breach reporting where required.  They will also provide general support to the GARI Information Governance function, including scheduling meetings and booking travel.

Reporting Lines

Reporting to: the Information Access Officer – Freedom of Information.


  • support the Information Access Officers with general administration of Freedom of Information Act, Environmental Information Regulations and data subject rights requests
  • process new freedom of information requests and data subject rights requests assigning reference numbers, updating the tracker, assigning a case officer and sending an initial acknowledgement
  • support the Information Access Officers with gathering information to respond to requests and with redacting information
  • set up regular induction sessions for new starters
  • liaise with Information Governance Business Partners and Institute information access leads as necessary
  • assist with reviewing the Information Governance Teams freedom of information and data protection channels to ensure that information is complete, accurate and up to date
  • support the Information Assurance Lead with data breach reporting
  • schedule meetings, checking attendee availability and managing meeting room bookings
  • provide support with booking BEIS information meetings hosted at Polaris House and the annual BEIS KIM conference
  • diary management, including booking travel and meeting rooms
  • provide procurement support, raising purchase orders and paying invoices
  • other duties as required.

Other key information

  • the organisation design of the GARI function is yet to be completed. You will need to be flexible in developing your role and roles within your team as the organisation design evolves, working closely with other senior corporate GARI Information Governance colleagues
  • there may be a requirement to travel to various UK Research and Innovation locations.

Key Dimensions


  • budget to be decided and depends on outcomes of GARI organisational design and preferencing process
  • support decision makers and implement information access processes capable of supporting an organisational budget of £6bn growing to £8bn by 2020.


  • team size for the Information Access function will be 14 people.

Organization Description

What is UK Research and Innovation?

Operating across the whole of the UK with a combined budget of more than £6 billion, UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. UKRI will build on the successful elements from the current funding system and maximise the contribution of each of the component parts to create the best environment for research and innovation to flourish.

Building on success

The UK has a world class research and innovation system. Our expertise spans all fields of knowledge, from the discovery of penicillin and monoclonal antibodies, to the jet engine and the world-wide web. Our inspirational creative industries are strong in art, design and the innovative use of new materials and technologies. Our universities and laboratories produce a disproportionate percentage of the world’s top research, and their academics are highly-sought as international colleagues and co-authors and are among the world’s best at attracting overseas students Nor is this excellence confined to university campuses and research centres. Our engineering, automotive and pharmaceutical industries are successful in part because of the superb graduates they can hire and the top rate researchers that support them.

Our partners

The nine UK Research and Innovation partners each bring unique assets to this cooperation. Innovate UK helps businesses to identify the commercial potential in new technologies and turn them into the new products and services that will drive economic growth and increase productivity; Strong discipline-facing Research Councils encourage breadth and diversity, curiosity-driven research, and priority-driven initiatives; Research England’s work on knowledge exchange will focus on capacity and culture in universities and provide balance to the funding system. It will drive quality and impact through the REF and work closely with its counterparts in the devolved administrations.

Shortlisting Criteria


  • effective organisational skills and the ability to think forward
  • effective communication skills
  • ability to prioritise tasks and complete within timeframes
  • strong team working skills
  • attention to detail
  • proficiency in IT skills
  • flexible approach to working to meet changing business priorities.


  • previous business support experience.

Interview Criteria


  • effective organisational skills and the ability to think forward
  • effective communication skills
  • ability to prioritise tasks, multi-task and complete within timeframes
  • strong team working skills
  • enthusiastic and motivated, with the ability to work flexibly in a changing environment.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Limited parking subject to waiting list (Polaris House, Swindon only).

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

Please note this vacancy is open to current UK Research and Innovation employees only.

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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