Organisation MRC
Organisation Detail Medical Research Council, Head Office
Reference Number IRC248328
Location Swindon See on Map
Salary £24435 - £26560
Date Posted 11 February 2019
Grade UKRI-Band C
Contract Type Open Ended
Hours Full Time
Closing Date 25 February 2019
Interview Date 11 March 2019

Brief Description

Salary: £24,435-£26,560
Grade: UKRI - C
Contract Type: 1 x Open-Ended, 1 x 12 month Fixed Term
Hours: Full Time (Part Time Hours Considered) If part time, please specify your hours in your covering letter.
Closing Date: 25th February 2019
Interview Date: 11th March 2019


Overall purpose

To contribute to achieving the mission of the Medical Research Council to improve human health through world-class medical research, by providing proactive administrative support for running events and committees in the Research Programmes Group (RPG) and Strategy Group (SG) and supporting the annual research board and panel member recruitment, as well as the board chair recruitment and induction exercise.

Main duties/Key Responsibilities

Run meetings/committees/workshops/funders forums:

  • establish and maintain effective working relationships with RPG and SG managers (on both the Swindon and London head office sites), committee members and workshop attendees
  • drive the planning of the meeting/committee/workshop
  • attend workshops/meetings to offer on-site support during the event
  • draft agendas, briefing material and papers
  • produce first draft of minutes for non-scientific meetings and some scientific committees
  • maintain and produce action lists, proactively monitoring and chasing completion of actions across all areas of work.

Support the annual Board and Panel Recruitment and Induction exercise:

  • liaise with colleagues in Web Support team to ensure application page is correct and made available for applications on time 
  • monitor applications, oversee the saving of CVs on the electronic records management system (Objective) and actively address queries
  • compile information for boards and panels to look at for shortlisting
  • manage feedback (invites and declines)
  • lead on the board and panel induction meeting
  • assist in preparing and circulating induction material
  • draft papers for management board and other senior meetings
  • keep an up-to-date record of all standing of board and panel members, including chairs and deputies.

Support Board Chair Recruitment and Induction exercise:

  • to manage the recruitment of board chair(s) including advertising, and subsequently collating, nominations from vice chancellors
  • to establish an interview panel and ensure shortlisting meetings are arranged
  • to write a paper for management board to review the shortlisted candidates and approve candidates to interview
  • to prepare papers for the interview panel and attend the interviews to take notes
  • to write a paper for Council asking them to approve the preferred candidate(s)
  • to prepare formal letters of appointment and secondment agreements
  • to announce new chair(s) and co-ordinate their induction programme
  • to manage the process of board chair secondment payments to the host universities
  • to ensure all honoraria payments are paid as required.


  • undertake quality assessment of work
  • proactively assess procedures and practices and propose changes when these are not working/are not efficient
  • ensure there is a professional approach to maintaining records of meetings, workshops, correspondence and contact details
  • ensure there is a clear process for logging amendments to documents highlighting who and when the amendment is made
  • ensure there is a clear version control of all documents
  • maintain the upkeep of relevant Council Operating Procedures (COPs)

Staff Management (Team Administrator):

  • provide guidance and support including induction, day-to-day supervision, training and career development
  • ensure they understand their role and can provide good professional cover when team members are out of office
  • set objectives, regularly monitor their delivery and complete annual Personal Development Review (PDR).

Working relationships

Reporting to: Band D (Co-ordination Manager)

Staff Management: Line management responsibility of one UKRI Band B/MRC Band 6 Team Administrator, supervisory responsibility of one Band B/6 Team Administrator and one Band A/7 Apprentice.


  • close working relationship with Events and Committees Team Band C
  • Senior Management in RPG and SG
  • Programme Managers
  • Research Programmes Group (London and Swindon)
  • other Head Office Departments (London and Swindon)
  • Board/Panel/Committee members
  • members of the scientific community (UK and International).

Additional information

  • need to be flexible in approach to work and hours
  • ability to start early and/or finish late when required for meetings, some overnight stays will be required
  • willing to travel.

All job descriptions cannot be exhaustive, and you may be required to undertake other duties which are broadly in line with the above key responsibilities.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Medical Research Council (MRC) is a publicly-funded organisation dedicated to improving human health. We support research across the entire spectrum of medical sciences, in universities and hospitals, in our own units and institutes in the UK.


Shortlisting and Interview Criteria

Education/Qualifications/Training required


  • English and Maths GCSE at grade C or above (or equivalent)
  • educated to A Level (or equivalent).


  • educated to degree level (or equivalent)
  • previous work experience required.


  • management of a work area or project
  • experience of arranging meetings and drafting minutes, reports, briefings, policy documents etc.


  • work in a research, funding or scientific environment
  • management of staff.

Knowledge and Experience


  • ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
  • ability to anticipate and plan for changing business needs
  • excellent communication skills – written and oral
  • ability to present information in a clear and succinct way
  • fully competent on the full suite of Microsoft applications
  • skills in problem solving, decision making and using own judgement
  • ensuring good quality assurance/attention to detail
  • ability to work on multiple work areas
  • ability to organise and prioritise own workload and the workload of others
  • ability to deal with people at all levels – adapting style as necessary
  • ability to work both independently and as part of a larger team
  • ability to forge good and collaborative working relationships internally and externally.


  • formal training in people/project/process management
  • ability to represent the views and requirements of the department in external fora
  • knowledge of MRC systems, ie Objective
  • management of budgets/financial experience
  • experience of staff management or supervision.

Personal skills/Behaviours/Qualities


  • self-starter and motivator
  • good organisation and prioritisation skills
  • ability to stay calm under pressure
  • ability to liaise effectively with people at all levels and upwardly manage as needed.


UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Limited parking subject to waiting list.

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

Please apply with a CV and Covering Letter. Applications without a Covering Letter will not be considered.

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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