STFC
Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC249332
Location Warrington See on Map
Salary £48877 - £54308
Date Posted 10 May 2019
Grade
Contract Type Open Ended
Hours Full Time
Closing Date 05 June 2019
Interview Date




Brief Description


Salary: £48,877 - £54,308
Grade: F
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 5th June 2019
Interview Date: Week commencing 17th June 2019

STFC Estates Service

The Estates Operations Manager (Hard Services) role will form part of the Estates Services team at Daresbury Laboratory (DL), however there will be rare occasions when support may be offered to, and a physical presence required at the Astronomy Technology Centre (ATC) and Rutherford Appleton Laboratory (RAL).

This Estates Operations Manager (Hard Services) role will have direct responsibility for all hard services at DL, and will provide indirect technical support to the soft services teams.

Key Accountabilities and responsibilities:

Forming part of the Senior Management Team within Estates Services, the Estates Operations Manager (Hard Services) role is a key management role, providing professional technical support to the Regional Head of Estates & FM, and the operational service managers based at the Daresbury Laboratory.

  • to provide the day to day tactical management and oversight of the operational delivery of core estates and facilities management services to a consistent professional standard at the Daresbury Laboratory. Managing the hard services aspect of Estates Services at DL, and through specific established roles, you will have overall day-to-day responsibility for the following core functions:
    • reactive maintenance - via the Estates Services Helpdesk
    • planned maintenance - including backlog and PPM
    • estate compliance - statutory and mandatory
    • condition Surveys - including cyclical/lifecycle replacement
    • Project Management Office (PMO) - minor project works (Including alteration, improvement and refurbishment)
    • Estate Management Data – including asset data, CAD, space planning.To provide professional and technical input to the process of developing the staffing and system structure of Estates Services at DL.
  • to provide up-to-date technical and management support to the Estates Services team at Daresbury to ensure service levels are maintained and developed, and that the environment is welcoming, inclusive, safe, secure and compliant at all times
  • to develop and submit timely and accurate scheduled and ad-hoc estate management information and reports to the Regional Head of Estates & FM relating to matters of the estate
  • to develop policies, plans, processes and procedures to ensure compliance, value for money, and consistency of quality across all Estates Services function at the Daresbury Laboratory
  • to be accountable for the Daresbury Estates Hard FM budgets, including capital projects. (£2m per annum, plus capital allocations (£2-3m)). You will be able to provide risk analysis on any funding shortfalls and present a reasoned business case to support further funding
  • to lead, motivate and engage Estate Services staff to maximise the potential of both individuals and teams
  • to ensure DL Hard FM contracts are fit for purpose, and proactively managed to ensure value in terms of service and money
  • to actively role model agreed positive attitude and behaviour to help embed and further develop a positive customer-centric culture within Estates Services
  • to proactively seek to maximise the engagement and satisfaction of core customer groups including staff, tenants and partners through established and new communication mechanisms
  • to actively contribute to the further development of a 21st century, professional Estates Services function at STFC.

Organization Description


UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org.

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting and Interview Criteria

Qualifications

Essential

  • first degree or equivalent NVQ qualification relating to the built environment
  • professional membership of the IWFM, RICS or CIOB
  • NEBOSH General Certificate
  • formal Project Management qualification e.g. PRINCE2, APM etc.

Desirable

  • recognised/accredited leadership and management qualification e.g. ILM
  • BOHS P405 Management of Asbestos in Buildings
  • NEBOSH Construction Certificate.

Knowledge and Experience

Essential

  • extensive working knowledge and experience of the estates and facilities management sector
  • knowledge and experience of implementing policies and management systems to ensure full compliance with statutory legislation
  • knowledge and experience of construction industry best practice and technological innovation
  • knowledge and experience of building condition surveys, and the development of schedules of work
  • knowledge and experience of the essential elements of the Landlord and Tenant Act, and the landlords obligations
  • knowledge and experience of managing complex operational £M budgets to ensure financial compliance and VFM
  • experience of leading and developing the potential of individuals and teams within an estates function
  • experience of directly managing technical staff within a maintenance function
  • experience of negotiating and implementing service level agreements/standards with diverse customer groups
  • experience of integrating hard services operational delivery with a customer-focussed helpdesk and/or CAFM system
  • experience of managing contractors and suppliers in accordance with contracts and SLA’s.

Desirable

  • knowledge and experience of contract management using NEC3 or NEC4 contracts using the CEMAR system or equivalent
  • knowledge and experience of government procurement rules and regulations e.g. Crown Commercial Services etc
  • knowledge and experience of the implementation of a CAFM system within a large, complex organisation
  • experience of working directly or indirectly on a government estate
  • experience of embedding a customer-centric culture within a technically-focussed team.

Personal Skills and Qualities

Essential

  • able to effectively communicate with diverse customer groups regarding technical and non-technical issues
  • able to interpret technical estates data and information and translate into simple, meaningful feedback to non-technical customers
  • able to assertively challenge behaviours that are not aligned with corporate values in a professional and non-confrontational manner
  • able to effectively manage and influence the performance of individuals and teams
  • able to proactively resolve issues and provide sustainable solutions
  • commitment to customer service excellence – the provision of the best possible service
  • commitment to continued personal development – being the best you can be
  • commitment to professional networking and benchmarking to improve service - beyond traditional estates function e.g. retail, leisure, manufacturing etc.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.   At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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