Organisation UK SBS
Organisation Detail UK Shared Business Services Ltd
Reference Number IRC249462
Location Swindon See on Map
Salary £28471 - £36914
Date Posted 15 May 2019
Grade UK SBS-D
Contract Type Open Ended
Hours Full Time
Closing Date 02 June 2019
Interview Date 10 June 2019

Brief Description

Salary: £28,471 - £36,914
Grade: D
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 2nd June 2019
Interview Date: 10th June 2019

Key responsibilities

  • manage the ‘Change Request’ process, acting as the first critical checkpoint for new submissions; performing a quality review of content to ensure the form is compliant and articulates the problem and any deadlines clearly; applying judgement on how to address gaps and when to fast-track
  • facilitate and assist in progressing a Change Request through the assessment process
  • manage the Portfolio Log, providing bespoke analysis and reporting as required
  • provide portfolio level analysis and reporting by collating information from multiple projects and critically reviewing information before summarising as MI for key stakeholders
  • provide start-up services for projects on governance, planning and risk management
  • track portfolio level risks, issues, dependencies, changes and actions and instigate follow up actions to ensure they are progressed promptly
  • maintain documentation and ensure project collateral is version controlled, appropriately protectively marked and stored in the appropriate place
  • contribute to the evolution of PMO services and implement improvements at portfolio level, demonstrating their value to gain buy-in for improvements
  • develop and implement delivery assurance for key projects, ensuring compliance with the appropriate standards
  • perform activities required to purchase and receipt resources, goods and services, ensuring adherence to financial controls
  • provide administrative services including scheduling meetings, booking meeting rooms, taking minutes, distributing papers, creating reports and presentations, and other ad-hoc administrative tasks
  • any other duties as required by the line manager commensurate with this position.

Organization Description

UK Shared Business Services Ltd (UK SBS) is an organisation whose purpose is to support their clients by allowing them to focus their resources on doing what they do best, by providing the following range of professional business services to our clients:
  • Human Resources & Payroll
  • Finance
  • Procurement
  • Information Technology

Our clients include UK Research and Innovation (UKRI), the Department for Business, Energy & Industrial Strategy (BEIS) and other Partner Organisations.

At UK SBS, service excellence means more than completing transactions; the organisation has been set up to deliver added value for our clients. This means our people make a big contribution to the value we offer through specialist knowledge and high standards of service.

Shortlisting Criteria


  • English and Mathematics GCSEs or equivalent
  • office Skills – Microsoft Word, Excel, PowerPoint, Visio
  • excellent communication skills – verbal, written, presentation
  • good customer service and relationship management skills, to build trust and collaborative working relationships
  • strong analytical skills, with an excellent eye for detail and quality
  • excellent time management and organisational skills with the ability to prioritise, plan and organise workload to meet deadlines.


  • project management foundation qualification
  • previous experience of working within a PMO function or similar/comparable function
  • previous experience within a large complex and/or politically sensitive organisation
  • previous experience of working within an IT team, with an understanding of technical deployments.

Interview Criteria


  • understanding of the role PMO plays in project management
  • competence in gathering data, analysing and presenting information
  • ability to use own initiative, take ownership and apply situational judgement
  • experience in planning, organising and providing administrative support
  • experience of managing own workload, in a pressured environment with tight deadlines and moving schedules
  • experience interacting and working with senior management and key stakeholders.


  • an understanding of Project Management methodologies and the project lifecycle
  • ability to work at a broad portfolio level, and drill down at project level where required.

UKSBS offers a competitive salary, defined pension scheme and 28 days annual leave rising to 30 days within 3 years of service. Additional benefits include lifestyle and health care benefits, season ticket loans and possible learning and development opportunities.

UKSBS is an inclusive employer and welcomes applications from all sections of the community. We would like to see the number of people with disabilities and those from ethnic minorities increase as a proportion of our workforce and so their applications are particularly welcome. At UKSBS, we value the diversity of our employees and strive to make decisions based on individual merit and ability.

Please note parking is subject to waiting list.

Please note that candidates must have the right to work in the UK as UK SBS does not hold a sponsorship licence.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

If you have not already logged into iRecruitment (including as a current employee) you will be re-directed to the login/register page by clicking the "apply now" button.

If you don't have an account with us, by choosing to register you consent to UK SBS processing the information you provide as part of the Recruitment Service. You can select appropriate job alerts and notifications as part of your account preferences, and you are able to close your account (withdraw consent) should you wish to do so. Before starting your online application and inputting your personal details, please read our Privacy Notice which contains full details of how your information is processed once you have made an application.

If you would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), are unable to apply online or do not wish to create an account but would still like to apply for a specific role, please contact us by telephone on 01793 867000.

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