Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC250391
Location Warrington See on Map
Salary £19404
Date Posted 12 August 2019
Grade RC-B
Contract Type Open Ended
Hours Full Time
Closing Date 02 September 2019
Interview Date

Brief Description

Salary: £19,404 per annum
Grade: B
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 2nd September 2019
Interview Date: 25th September 2019

Corporate and Estates Responsibilities

As a member of STFC’s Estates and Facilities Management team, you will proactively support the Estates remit to deliver flexible, customer focused and efficient services that support the delivery of STFC’s vision, values and objectives. The Estates services team needs to be agile and able to adapt to the ever changing needs of our diverse customer base therefore it is expected that you will demonstrate a flexible and adaptable approach.  

All members of the Estates team will, from time to time, be expected to lead or participate (appropriate to Band level) in STFC and Estates projects that may be outside their normal remit

Remit of Role

You will provide efficient administrative support to ensure the wide range of work streams and responsibilities are proactively prioritised and delivered to best effect.

You are required to be self-motivated, have a customer focused approach and will be well organised with an interest in STFC and Estates functions. Clear communication skills and team commitment are essential for this role.

 Key Duties

  • issue/update ID passes using bespoke database systems (CDR and Ccure)
  • book conference rooms and organise conference events for external customers
  • book taxis, rail travel and distribution of rail tickets, as necessary
  • report and allocate jobs on the Estates Services Helpdesk (Pirana)
  • issue door key cards for site users
  • administration support for Estates Services team
  • administration support to Contract Service Managers:
    • raising requisitions, processing purchase orders, checking invoices & receipting on Oracle system
    • providing Secretarial support for all contract meetings – responsible for scheduling appointments, preparing and drafting of agendas, collation of reports and data for review at meetings, minute write-up and chasing of actions
    • preparing and managing contract files for Soft Services and Hard Services Contracts
    • raising ad-hoc cleaning quotes for customers
  • provide cover for main DL Reception
  • book accommodation for external visitors
  • other general administration duties deemed reasonable as and when required.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting Criteria


  • previous experience in an administration role
  • excellent written skills with attention for detail and excellent grammar
  • 5 GCSE level passes, subjects to include English and Maths (or equivalent)
  • administration qualification
  • good IT skills and fully conversant with Microsoft Office
  • a quality covering letter.

Interview Criteria


  • highly organised and proactive with a ‘can do’ attitude with the ability to work on multiple tasks
  • previous experience in an administration role
  • must be able to communicate effectively at all levels
  • commitment to team working and collaboration 
  • willingness to engage and embrace change
  • good IT skills and fully conversant with Microsoft Office
  • flexibility with working hours.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.

At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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