STFC
Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC251860
Location Didcot See on Map
Salary £24777 - £26932
Date Posted 06 December 2019
Grade UKRI-Band C
Contract Type Open Ended
Hours Full Time
Closing Date 10 January 2020
Interview Date




Brief Description


Salary: £24,777 - £26,932
Grade: Band C
Contract Type: Open-Ended
Hours: Full Time - Part Time Hours Consider (Minimum 0.8)
Closing Date: 10th January 2020

STFC’s Digital Infrastructure department provides the infrastructure and enterprise services that underpin STFC’s programme activities.

Within the department a small portfolio office coordinates the delivery of a variety of IT projects that impact across both STFC and wider UKRI. Following an internal promotion an exciting opportunity has become available for a PMO Analyst preferable based at the Rutherford Appleton Laboratory (RAL) near Harwell, although flexibility to be based at Daresbury or Swindon. The post is likely to require some limited travel between STFC sites (primarily Harwell, Daresbury and Swindon). This role plays an important role maintaining and helping to improve the processes that have been put in place for managing project delivery. It is an excellent opportunity for either a current PMO Analyst looking to widen their experience or for someone who has some experience of working in a project environment and is now looking to develop a career in this area.

The high-level responsibilities of the role will include:

  • The administration of effective project monitoring and reporting processes and the provision of advice to project teams on PMO processes, ensuring that all agreed deliverables meet or exceed stakeholder expectations
  • Provision of data and information through a suite of reports performance dashboards and ad-hoc reports to assist with the management of resources to enable successful delivery of on-going work and projects, these include the coordinating production of the monthly highlight report and resourcing spreadsheet
  • Provide support to ensure the monthly DI Portfolio meeting and Portfolio Prioritisation Committee meeting run smoothly. Providing support to cover other Project Boards and other governance meetings as required
  • Management of the DI Portfolio Office SharePoint site ensuring projects maintain upto date project documentation in line with DI project process and templates. This includes ensuring effective RAID logs and lessons learned logs are in place across allprojects and maintaining singular Portfolio Logs at the strategic level
  • Management of the MS Project On-line portal helping to ensure that this is used effectively across the DI Project Portfolio, assisting project managers as they transition project plansonto this portal
  • Project Manage small projects within the portfolio that require light touch project management ensuring that project team meeting are held and progress reported
  • Manage the Lessons Learned repository; attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository
  • Carry out assurance review processes as required by the Head of Portfolio Delivery
  • Managethe PMO inbox and respond to queries accordingly.

Personal Skill and Attributes

  • Excellent customer service skills
  • Strong interpersonal skills, particularly in communication, team working and problem solving
  • Ability to work unsupervised and as an active member of a multi-disciplined and busy team
  • Self motivated and flexible in approach to work
  • Ability to work under pressure and prioritise tasks in a dynamic environment.      

Organization Description


UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org.

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

 Shortlisting(S), Interview (I) or both (S&I) Criteria

Essential:

  • General understand of Project Management Office (PMO) Processes (S&I)
  • Appreciation of how projects and programmes work (S&I)
  • Recent demonstrable experience of either working in a PMO or as part of a project team (S&I)
  • Excellent Microsoft Office Skills including working knowledge of MS Word, Excel, PowerPoint (S)
  • Ability to meet strict deadlines (I)
  • Ability to collate large amounts of data from multiple sources and to analyse the content to produce clear and concise update reporting (S)
  • Strong communication skills to get the relevant data from project managers, on time and in the right format (I)
  • Excellent organisational skills (I)
  • Excellent customer service skills (I)
  • Strong interpersonal skills, particularly in communication, teamworking, motivation and problem solving (I)
  • Ability to present technical information in a non-technical manner to users (I)
  • Ability to work unsupervised and as an active member of a multi-disciplined and busy team (I)
  • Self motivated and flexible in approach to work (I)
  • Strong Analytical skills (I)
  • Ability to work under pressure (I)
  • Ability to assess and prioritise tasks in a dynamic environment. (I)

Desirable:

  • Recent experience of working on a PMO environment (I)
  • Project Management Office (PMO) Training (I)
  • Project Management Training/experience (I)
  • Experience of working in an environment that has used MS Project On-line (I)
  • Experience of MS Project and Visio. (S&I)

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aims to provide a pay and reward package that motivates staff to the best of their ability. The reward and benefit package includes a flexible working scheme, an excellent Defined Benefit pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y.

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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