Organisation UK SBS
Organisation Detail UK Shared Business Services Ltd
Reference Number IRC252397
Location Swindon See on Map
Salary £28471
Date Posted 09 January 2020
Grade UK SBS-D
Contract Type Open Ended
Hours Full Time
Closing Date 24 January 2020
Interview Date

Brief Description

Salary: £28,471 per annum
Grade: D
Contract Type: Open Ended
Hours: Full Time
Closing Date: 24th January 2020
Interview Date: W/C 3rd February 2020

The position will be part of the Central Services, Operational Risk and Assurance Team responsible for conducting assurance activities to support the management of controls ensuring they are effective in mitigating process level risks for the operations teams (Finance, HR and Payroll and Procurement). 

Key responsibilities of the role:

  • As a key coordinator, supporting Operations to identify, document and implement controls and processes to support the audit and controls programme
  • On notification of an Operational Data Breach, undertake initial investigation within agreed service levels, notifying Corporate RISC and liaising with Operations as required
  • Capturing detailed root cause analysis of data breaches for reporting to Ops Senior Leadership Teams and work with Central Services Internal Assurance team for First Line of Defence audit testing to mitigate and prevent
  • Identifying and supporting Operations to deliver ongoing continuous improvements
  • Administration support for Operational Departmental Risk Registers (DRR), risk assessments, capturing ongoing action plans for completion and reporting to the Risk and Assurance Manager
  • Development and implementation of exception reports on Operational data and processes, providing recommendations for improvements to process and where needed, supporting the implementation
  • GDPR/Records Champion – Training will be provided to support the Central Services team and Corporate RISC
  • Manage the planning and co-ordination of all Operational audits, ensuring that times with the required teams are scheduled, liaising with auditors and arranging access, meetings with Operational teams and rooms as required
  • Conduct sample testing across the operations teams to ensure the controls defined within the Risk and Controls framework (RAC) are followed and fit for purpose and aligned with Internal Assurance First Line of Defence and Corporate Assurance Map
  • Responsible for the management and updating of the Master Audit tracker and the completion of agreed Audit actions.

* Audit tracker meetings should be held with each responsible Senior Management team member on a monthly basis to ensure all actions are completed by the deadline date.

  • Responsible for the SOPs and Desk notes control document, liaising with the operations team to ensure all documentation is reviewed as required.  

Organization Description

UK Shared Business Services Ltd (UK SBS) is a trusted shared services provider to government. We are owned by the Department for Business, Energy & Industrial Strategy (BEIS) and UK Research and Innovation (UKRI) and deliver services to our six public sector clients and their 18,000+ employees.

UK SBS provides HR & Payroll, Finance, Procurement and IT business services and specialist expertise to our clients. Our people are proud of the part they play in enabling our clients to focus on their core activities and delivering value for the UK economy and taxpayers.

At UK SBS, we aim for service excellence in everything we do, whether we are ensuring people get paid accurately or delivering high profile projects on time. Our people and our values are at the heart of who we are and how we do things…Can you play a part in our success?

Shortlisting Criteria:


• Educated to GCSE level or equivalent qualifications
• Knowledge in ensuring data compliance
• Experience of stakeholder management
• Knowledge of either Finance, HR and Payroll or Procurement processes
• Able to analyse and present numerical data.


• Quality assurance qualifications
• Knowledge of audit procedures
• An understanding of GDPR legislation
• Experience of working in a shared services environment
• Experience of working in a quality assurance role
• Understanding of quality control processes.

Interview criteria:


• Strong attention to detail and an analytical approach
• Able to communicate and all levels.

UK SBS offer a competitive salary, a generous 28 days annual leave rising to 30 days within 3 years of service, pension scheme and other lifestyle and health care benefits.

UK SBS is an inclusive employer and welcomes applications from all sections of the community. We are a Disability Confident Employer. This means we are committed to providing a recruitment process that is fair and accessible to all. We value diversity in our organisation and take positive action to attract talented individuals and support them in fulfilling their potential.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UK SBS. This will include a security check and an extreme organisations affiliation check. For more information please see our Privacy Statement:

We recognise that some individuals with disabilities may find aspects of the standard application and interview process challenging. We want every applicant to have the best opportunity to demonstrate their skills and ability so if you need to do things differently, let us know. We will happily make reasonable adjustments to enable people with disabilities to demonstrate their talent.

Visit our website to find out more about the benefits of working for UK SBS and see what our people value about working for an inclusive and supportive employer.

Please note that candidates must have the right to work in the UK as UK SBS does not hold a sponsorship licence.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.

If you have not already logged into iRecruitment (including as a current employee) you will be re-directed to the login/register page by clicking the "apply now" button.

If you don't have an account with us, by choosing to register you consent to UK SBS processing the information you provide as part of the Recruitment Service. You can select appropriate job alerts and notifications as part of your account preferences, and you are able to close your account (withdraw consent) should you wish to do so. Before starting your online application and inputting your personal details, please read our Privacy Notice which contains full details of how your information is processed once you have made an application.

If you would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), are unable to apply online or do not wish to create an account but would still like to apply for a specific role, please contact us by telephone on 01793 867000.