Organisation UK SBS
Organisation Detail UK Shared Business Services Ltd
Reference Number IRC253585
Location Swindon See on Map
Salary £36866
Date Posted 04 May 2020
Grade RC-E
Contract Type Open Ended
Hours No Defined Hours
Closing Date 19 June 2020
Interview Date

Brief Description

Salary: £36,866 pro rata per annum, if part time
Grade: E
Contract Type: Open-Ended
Hours: Full Time/Part Time considered
Closing Date: 19th June 2020

Early applications are encouraged as candidates will be shortlisted and interviewed on an ongoing basis. We reserve the right to close this vacancy when the positions have been filled.

At UK SBS our mission as a trusted public-sector partner is to provide high quality, modern and efficient shared and specialist business services to our clients, and we are proud to play our part in enabling them to achieve the best outcomes for the UK economy and society.

The UK SBS CIPS award winning Procurement directorate applies recognised best practice procurement to deliver savings for our partners, using a professional and strategic approach. We work to deliver value for money while achieving and optimising commercial outcomes for our public sector clients.

We have excellent permanent opportunities for talented Procurement Specialists looking to further their career, within our Major Projects procurement team. As a member of our team you will provide a high standard of professional direction to the Purchasing Community, whilst adapting and responding effectively to our clients’ needs. We empower and support our people to take responsibility for, and continually improve the service we deliver.

Purpose and Scope

As a Procurement Specialist you will be responsible for working with clients to deliver complex and strategic procurement projects and supporting team members with strategy, planning and execution of procurement opportunities. 

You will be responsible for running various procurements ranging in complexity and value, all in accordance with Public Contract Regulations as well as UK SBS policy and process. In addition, a crucial part of the role will be providing strategic procurement, contractual and commercial advice to our customers. Often working on high profile and key projects for UK Research & Innovation (UKRI) and the Department for Business Energy and Industrial Strategy (BEIS) and other customers, relationship and stakeholder management will be a central part of the work undertaken. Leadership skills are desirable as the position may include responsibility for managing buyers and/or procurement support personnel.

This role is key to ensuring value for money, generating savings, managing competition and tenders, challenging spend and maintaining and developing the relationship between UK SBS and our key stakeholders.

Working in the Major Projects team you will undertake market analysis and develop strategy options papers for complex procurement projects and manage the end to end delivery of the procurement process. You will have gained some experience in developing business cases/recommendation papers and have good influencing skills. You will also have experience of category strategies and contract management.

You will have attained CIPS membership or have significant procurement experience at the appropriate level and be willing to work towards CIPS accreditation. 

Key Responsibilities/Activities

  • Manage day to day customer relationships
  • Provision of commercial advice and support for complex projects to both our customers and colleagues
  • Manage multiple complex procurement activities end to end independently which may vary greatly regarding spend and partner numbers, ensuring a quality service within agreed Service Level Agreements (SLA) 
  • Manage the signposting of requirements where these are dealt with by the wider team and taking responsibility for individual customer relationship management
  • Assist in the resolution of problems and issues as they arise, providing solutions where possible or escalating for resolution
  • Follow Government regulations regarding the advertising and publishing of opportunities via the Official journal of the European Union (OJEU), the Contracts Finder tool and other initiatives
  • Provide sourcing solutions for requirements above and below the OJEU thresholds
  • Analyse expenditure and key business drivers within area of responsibility, identify opportunities for improvement in procurement processes and supplier dealings to deliver cost savings and service enhancements
  • Ensure compliance with policies and procedures, including Government requirements and initiatives  
  • Ensure the successful delivery of contracts that adhere to all relevant EU legislation, value for money principles and commercial standards
  • Maintain up to date management information including projects case folders for performance management and audit purposes
  • Support ad-hoc and routine reporting as requested by Senior Procurement Specialist and/or the Head of Procurement
  • Meet annual targets such as sourcing savings, partner satisfaction, supplier satisfaction and where appropriate, people development
  • Review and Approve procurements within delegation of authority
  • Potential need for line Management responsibilities as appropriate for business need. 

The above list is not exhaustive, and you will be expected to be flexible and carry out similar duties (not specifically listed) as and when required to meet business needs.

The role is based in Swindon with some UK travel as required. 

Organization Description

UK Shared Business Services Ltd (UK SBS) is a trusted shared services provider to government. We are owned by the Department for Business, Energy & Industrial Strategy (BEIS) and UK Research and Innovation (UKRI) and deliver services to our six public sector clients and their 18,000+ employees.

UK SBS provides HR & Payroll, Finance, Procurement and IT business services and specialist expertise to our clients. Our people are proud of the part they play in enabling our clients to focus on their core activities and delivering value for the UK economy and taxpayers.

At UK SBS, we aim for service excellence in everything we do, whether we are ensuring people get paid accurately or delivering high profile projects on time. Our people and our values are at the heart of who we are and how we do things…Can you play a part in our success?

Shortlisting and Interview Criteria



  • Educated to minimum A-Level or equivalent.


  • Member of/working towards the Chartered Institute of Purchasing and Supply (CIPS) Level 6
  • Degree qualified in a related field.



  • Good commercial acumen with previous commercial experience at a supervisory level, including the ability to understand, articulate and mitigate risk
  • Excellent knowledge of Microsoft Office; Excel, Word and Outlook, confident using Excel for analytical purposes.


  • Knowledge of EU procurement directives and latest Public Contracts Regulations including PCR 2015
  • Knowledge and application of Contract Law considerations as appropriate to procurement contracts.

Skills and Abilities


  • Adept in written communication, with skills and experience in report writing for senior management and decision makers (including business cases and procurement strategies)
  • Proven ability to lead, negotiate and influence, to achieve commercial outcomes and overcome business challenges
  • Excellent team working and time management skills
  • Analytical problem solver with the ability to adapt quickly and creatively to changing circumstances
  • Skilled in the development of procurement documents including specification development.

Relevant Experience


  • Experience of managing and delivering complex procurement projects
  • Experience in the provision of commercial advice and support for complex procurement projects
  • Proven experience in good stakeholder management with a wide range of internal and external customers
  • Experience in advanced purchasing techniques (e.g. OJEU) and purchasing platforms
  • Understanding of the procurement of outsourcing contracts
  • Experience of delivering medium to high value (above £500k) procurement projects (non-category managed spend) from initial customer engagement through to selection and award of contract.


  • Experience of working in a large dispersed organisation and/or Shared Services Environment
  • Experience of e-Sourcing applications
  • Commercial experience in the public sector
  • Previous supervisory/managerial experience
  • Specific detailed experience of working within a category management approach
  • Experience within a scientific and technical environment with knowledge of the needs and drivers of working scientists and engineers.

Person Specification

  • High level of accuracy and keen eye for detail
  • A motivated self-starter who can work independently or as part of a team
  • Resilient with a “can do” attitude. 

UK SBS offer a competitive salary, a generous 28 days annual leave rising to 30 days within 3 years of service, pension scheme and other lifestyle and health care benefits.

UK SBS is an inclusive employer and welcomes applications from all sections of the community. We are a Disability Confident Employer. This means we are committed to providing a recruitment process that is fair and accessible to all. We value diversity in our organisation and take positive action to attract talented individuals and support them in fulfilling their potential.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UK SBS. This will include a security check and an extreme organisations affiliation check. For more information please see our Privacy Statement:

We recognise that some individuals with disabilities may find aspects of the standard application and interview process challenging. We want every applicant to have the best opportunity to demonstrate their skills and ability so if you need to do things differently, let us know. We will happily make reasonable adjustments to enable people with disabilities to demonstrate their talent.

Visit our website to find out more about the benefits of working for UK SBS and see what our people value about working for an inclusive and supportive employer.

Please note that candidates must have the right to work in the UK as UK SBS does not hold a sponsorship licence.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.

If you have not already logged into iRecruitment (including as a current employee) you will be re-directed to the login/register page by clicking the "apply now" button.

If you don't have an account with us, by choosing to register you consent to UK SBS processing the information you provide as part of the Recruitment Service. You can select appropriate job alerts and notifications as part of your account preferences, and you are able to close your account (withdraw consent) should you wish to do so. Before starting your online application and inputting your personal details, please read our Privacy Notice which contains full details of how your information is processed once you have made an application.

If you would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), are unable to apply online or do not wish to create an account but would still like to apply for a specific role, please contact us by telephone on 01793 867000.

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