Organisation UK SBS
Organisation Detail UK Shared Business Services Ltd
Reference Number IRC253722
Location Swindon See on Map
Salary £29040
Date Posted 14 May 2020
Grade UK SBS-D
Contract Type Open Ended
Hours No Defined Hours
Closing Date 19 June 2020
Interview Date

Brief Description

Salary: £29,040
Grade: D
Contract Type: Open-Ended
Hours: Full Time/Part Time considered
Closing Date: 19th June 2020

Early applications are encouraged as applications will be shortlisted and interviewed on an ongoing basis. We reserve the right to close this vacancy when the positions have been filled.


At UK SBS our mission as a trusted public-sector partner is to provide high quality, modern and efficient shared and specialist business services to our clients, and we are proud to play our part in enabling them to achieve the best outcomes for the UK economy and society.

The UK SBS CIPS award winning Procurement directorate applies recognised best practice procurement to deliver savings for our partners, using a professional and strategic approach. We work to deliver value for money while achieving and optimising commercial outcomes for our public sector clients.

We have excellent permanent opportunities for talented Buyers looking to further their career, within our Major Projects procurement team. As a member of our team you will support our drive to maintain high standards of professional direction to the Purchasing Community, as well as help us to continue to adapt and respond effectively to our clients’ needs. We empower and support our people to take responsibility for, and continually improve the service we deliver.

Purpose and Scope:

Working within the Major Projects procurement team, you will be an experienced procurement professional, capable of working independently or as part of a collaborative team effort, to provide critical procurement services to our public sector clients.

As a Buyer within our team you will contribute to high value, complex and often high-profile key projects, in a supporting capacity; owning and managing sub-procurements of larger projects end to end, assisting and developing procurement strategies and providing professional advice to clients. 

Often working with clients such as UK Research & Innovation (UKRI) and the Department for Business Energy and Industrial Strategy (BEIS), as well as other clients, the ability to effectively develop and manage relationships with stakeholders will be essential to performance of the role.

The role is fundamental to maintaining consistently high standards of procurement service provision, and is a key contributor to ensuring value for money, generating savings, managing competition and tenders, challenging spend and developing the relationship between UK SBS and our key stakeholders.

Key Responsibilities/Activities:

  • Managing and delivering procurements of varying values end-to-end, as part of a larger scale major project or as standalone requirements, within agreed
  • Service Level Agreements (SLA), ensuring compliance with policies and procedures
  • Providing team support for projects to both our customers and colleagues, ensuring communication with all parties is current and keeps them appraised of relevant information and progress
  • Assist in the resolution of problems and issues as they arise, providing solutions where possible or escalating for resolution
  • Follow Government regulations regarding the advertising and publishing of opportunities via the Official journal of the European Union (OJEU), the
  • Contracts Finder tool and other initiatives
  • Provide sourcing solutions, and procurement advice on requirements below the OJEU thresholds
  • Analyse expenditure and key business drivers within area of responsibility, and assist team members with identifying opportunities for improvement in procurement processes and supplier dealings, to deliver cost savings and service enhancements
  • Support the successful delivery of contracts that adhere to all relevant EU legislation, value for money principles and commercial standards
  • Maintain up to date management information including projects case folders for performance management and audit purposes
  • Support ad-hoc and routine reporting as requested by the Head of Procurement, and/or other team members
  • Meet annual targets such as sourcing savings, partner satisfaction and supplier satisfaction.
  • The above list is not exhaustive, and you will be expected to be flexible and carry out similar duties (not specifically listed) as and when required to meet business needs.

You will be involved in occasional UK travel where required.

Organization Description

UK Shared Business Services Ltd (UK SBS) is a trusted shared services provider to government. We are owned by the Department for Business, Energy & Industrial Strategy (BEIS) and UK Research and Innovation (UKRI) and deliver services to our six public sector clients and their 18,000+ employees.

UK SBS provides HR & Payroll, Finance, Procurement and IT business services and specialist expertise to our clients. Our people are proud of the part they play in enabling our clients to focus on their core activities and delivering value for the UK economy and taxpayers.

At UK SBS, we aim for service excellence in everything we do, whether we are ensuring people get paid accurately or delivering high profile projects on time. Our people and our values are at the heart of who we are and how we do things…Can you play a part in our success?

Shortlisting and Interview Criteria



  • Minimum 5 GCSEs grade A-C or equivalent.


  • Member of or working towards Chartered Institute of Purchasing and Supply (CIPS) Level 6 
  • Degree qualified in a related field.



  • Minimum intermediate level knowledge of Microsoft Office; Excel, Word and Outlook
  • Working knowledge of procurement processes and associated best practice, with a good level of commercial awareness.


  • Knowledge of EU procurement directives and latest Public Contracts Regulations including PCR 2015.

Skills and Abilities:


  • Excellent team working and time management skills
  • Problem solving abilities-adapts quickly and creatively to changing circumstances
  • Confident to develop procurement documents including specification development
  • Articulate with a keen eye for detail, skilled in written and verbal communication
  • Ability to negotiate and influence stakeholders at various levels.

Relevant Experience:


  • Previous procurement experience and decision making in a commercial environment
  • Experienced in stakeholder management with a range of internal and external customers
  • Experience of managing procurements end to end through the procurement cycle.


  • Experience of working in a large organisation and/or Shared Services Environment
  • Experience of e-Sourcing applications Experience of non-category managed procurement 
  • Understanding of procurement contracts
  • Experience in advanced purchasing techniques (e.g. OJEU) and purchasing platforms
  • Experience of supporting and or delivering high value or complex Project procurements.

Person Specification:

An individual with the following:

  • High level of accuracy with a keen eye for detail
  • Self-starter, motivated and willing to learn
  • Resilient with a “can do” attitude.

UK SBS offer a competitive salary, a generous 28 days annual leave rising to 30 days within 3 years of service, pension scheme and other lifestyle and health care benefits.

UK SBS is an inclusive employer and welcomes applications from all sections of the community. We are a Disability Confident Employer. This means we are committed to providing a recruitment process that is fair and accessible to all. We value diversity in our organisation and take positive action to attract talented individuals and support them in fulfilling their potential.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UK SBS. This will include a security check and an extreme organisations affiliation check. For more information please see our Privacy Statement:

We recognise that some individuals with disabilities may find aspects of the standard application and interview process challenging. We want every applicant to have the best opportunity to demonstrate their skills and ability so if you need to do things differently, let us know. We will happily make reasonable adjustments to enable people with disabilities to demonstrate their talent.

Visit our website to find out more about the benefits of working for UK SBS and see what our people value about working for an inclusive and supportive employer.

Please note that candidates must have the right to work in the UK as UK SBS does not hold a sponsorship licence.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.

If you have not already logged into iRecruitment (including as a current employee) you will be re-directed to the login/register page by clicking the "apply now" button.

If you don't have an account with us, by choosing to register you consent to UK SBS processing the information you provide as part of the Recruitment Service. You can select appropriate job alerts and notifications as part of your account preferences, and you are able to close your account (withdraw consent) should you wish to do so. Before starting your online application and inputting your personal details, please read our Privacy Notice which contains full details of how your information is processed once you have made an application.

If you would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), are unable to apply online or do not wish to create an account but would still like to apply for a specific role, please contact us by telephone on 01793 867000.