Organisation UKRI
Organisation Detail UK Research and Innovation - Corporate Hub
Reference Number IRC254630
Location Swindon See on Map
Salary £38969
Date Posted 30 July 2020
Grade UKRI-Band E
Contract Type Open Ended
Hours Full Time
Closing Date 16 August 2020
Interview Date

Brief Description

Salary: £38,969 per annum
Grade: E
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 16th August 2020
Interview Date: W/C 24th August 2020


The Digital, Data and Technology (DDaT) PMO provides programme, project and change management together with business analysis support, leading the design, implementation and embedding of change across UKRI to deliver its vision and realise its strategic objectives. The primary focus of our work is to lead and deliver business change, including the implementation of new corporate systems, operating environment and organisational structures and the development of strategies and processes.

Project roles are comprehensive, covering initial project definition through to successful project delivery. Our projects employ waterfall, agile, and business process improvement techniques, and you will have the opportunity to work across a range of these.

As a Senior PMO Analyst you will be responsible for the oversight of a collection of programmes or projects that contribute to the delivery of departmental or business area objectives. You will focus primarily on providing insight, information and support that strengthens portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio. Ultimately, analysts help ensure optimal delivery of departmental/business strategic objectives in line with government priorities through the analysis of a range of information sources and engagement with programme and project stakeholders, and converting this into informed insights using appropriate reporting and visualisation methods.

Key Responsibilities:

  • Project Pipeline – Work with business areas to identify and categorise new projects
  • Governance & Reporting – Co-ordinate reporting from projects and provide analysis of performance. Provide secretariat for governance boards
  • People & Leadership – Support the Portfolio Manager to communicate and build commitment to a shared vision and sense of purpose
  • Planning, Scheduling & Resourcing – Maintain portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects
  • Risk & Opportunity Management – Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate
  • Stakeholder Management – Manage and engage with a wide range of stakeholders. Draft and sign-off correspondence
  • Benefits Management – Help develop mechanisms for measuring benefit.

Organization Description

What is UK Research and Innovation?

Operating across the whole of the UK with a combined budget of more than £7 billion, UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. UKRI will build on the successful elements from the current funding system and maximise the contribution of each of the component parts to create the best environment for research and innovation to flourish.

Building on success

The UK has a world class research and innovation system. Our expertise spans all fields of knowledge, from the discovery of penicillin and monoclonal antibodies, to the jet engine and the world-wide web. Our inspirational creative industries are strong in art, design and the innovative use of new materials and technologies. Our universities and laboratories produce a disproportionate percentage of the world’s top research, and their academics are highly-sought as international colleagues and co-authors and are among the world’s best at attracting overseas students Nor is this excellence confined to university campuses and research centres. Our engineering, automotive and pharmaceutical industries are successful in part because of the superb graduates they can hire and the top rate researchers that support them.

Our partners

The nine UK Research and Innovation partners each bring unique assets to this cooperation. Innovate UK helps businesses to identify the commercial potential in new technologies and turn them into the new products and services that will drive economic growth and increase productivity; Strong discipline-facing Research Councils encourage breadth and diversity, curiosity-driven research, and priority-driven initiatives; Research England’s work on knowledge exchange will focus on capacity and culture in universities and provide balance to the funding system. It will drive quality and impact through the REF and work closely with its counterparts in the devolved administrations.

Shortlisting Criteria


  • Excellent written communication skills, including a good working knowledge of MS Office packages (i.e. Word, Excel, PowerPoint etc.)
  • Knowledge management – Experience of developing knowledge and expertise within a professional environment
  • Scheduling – Experience of arranging meetings and of taking and producing notes, minutes, decisions and actions, with the ability to accurately capture and distil key points, including technical discussions
  • Governance – Ability to work as a flexible, proactive member of a team, supporting colleagues at all levels
  • A prior role in a project or programme management office with experience of planning, governance, and risk



  • 5 GCSE's including English and Maths, or equivalent.


  • PRINCE2 Practitioner Level
  • Managing Successful Portfolios Practitioner Level
  • Management of Risk Practitioner Level
  • Agile Practitioner
  • Any other project or portfolio support related qualification.

Interview Criteria

Technical Competencies:


  • The ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project
  • The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints to enable the efficient realisation of benefits
  • The ability to identify, profile, and secure the resources required to deliver a project
  • The ability to estimate costs, produce a budget, and control forecasts and actual spend against budget
  • The ability to systematically identify and monitor risks & issues, planning how to mitigate/respond to those risks and issues and implementing the responses
  • The ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance
  • The ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests
  • The ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability
  • The ability to identify, quantify, map, and track project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.


  • The ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle
  • The ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests
  • The ability to prepare, develop, commission and update business cases to justify the initiation and continuation of projects in terms of benefits, value for money and risk
  • The ability to recommend how financial and other resources should be allocated between projects to optimise the organisations return on investment (ROI). This includes the determination of which projects should be initiated continued or closed to best support the organisations strategic objectives
  • The ability to identify, share, and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

Behavioural/Leadership Competencies:


  • Engage, motivate and coach others, acting as a role model, inspiring and empowering others
  • Promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner always. Challenging unacceptable behaviour always
  • Work towards establishing and developing productive relationships with both internal and external stakeholders, bringing people together to benefit the project
  • Have the confidence and ability to influence, change and impact decisions with both internal and external stakeholders
  • The ability to recognise, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level
  • Create and present a compelling vision, set clear direction that motivates others to work towards a common goal
  • Ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance
  • Think of research and apply new ideas and ways of doing things. Encourage, support and innovations from others. Willing to experiment and follow ideas through to implementation.


  • Ability to work in an environment of uncertainty and continual change. Feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Apply knowledge and techniques to reduce ambiguity
  • Plan, lead and effect positive cultural change, securing commitment and buy-in and promoting a positive long-term vision
  • Recognise when broader culture change is necessary to deliver a project.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Polaris House is located next to Swindon Train Station and has excellent public transport links. Limited parking subject to waiting list (Swindon site only).

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aims to provide a pay and reward package that motivates staff to the best of their ability. The reward and benefit package includes a flexible working scheme, an excellent Defined Benefit pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.


As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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