Organisation BBSRC
Organisation Detail BBSRC - Capability and Innovation - Delivery
Reference Number IRC255691
Location Swindon See on Map
Salary £19734
Date Posted 13 November 2020
Grade UKRI-Band B
Contract Type Apprentice
Hours Full Time
Closing Date 10 December 2020
Interview Date

Brief Description

Salary: £19,734
Grade: B
Contract Type: Fixed Term (20 months)
Hours: Full Time
Closing Date: 10th December 2020
Interview Date: TBC

Joining the BBSRC Research & Innovation Funding Delivery Team (RIFD) on the Apprenticeship programme will provide you with the opportunity to gain an in-depth insight into how BBSRC funds and manages some of the most exciting areas of contemporary world-class bioscience. You will experience a variety of administrative activities and provide support to a range of colleagues within the RIFD Team and more widely across BBSRC. 

Employment Contract: 18 months study 20 months contract.

The vacancy is supported through the Apprenticeship Programme and applicants should be prepared to undertake and complete an 18-month apprenticeship with the employment contract extended to 20 months; the Apprentice will gain a Diploma in Business Administration Level 3. We aim to provide a well-structured programme that will enable you to develop and utilise your knowledge of Business Administration. 


The Apprenticeship is open to those aged 16+, who have at least 5 GCSEs including Maths, English and ICT at grade 9 - 4 (A*- C)
Main Job Areas

Working flexibly across our RIFD team, the apprentice administrator will contribute to the core business of BBSRC by completing a range of administrative activities to support the delivery of BBSRC research funding, including assisting with the administrative support in the Peer Review process and in the area of Fellowship awards. In addition, they will be providing administrative support to the BBSRC Appointments Board and assisting in post awards financial administration. Where necessary they will be providing administrative support for arranging virtual meetings.

Activities and Tasks

In this role, activities and tasks the apprentice administrator will undertake will include:

  • Being involved in the processing of grant applications to support the BBSRC peer review process
  • Assisting with the provision of BBSRC Fellowships with the focus on assisting in supporting our current Fellows. Key duties will be around assisting with the monitoring and mentoring of our Fellows including analysing their career progression
  • Assisting with the administration required for the operation of the Appointments Board Secretariat
  • Being involved with the administrative duties required to be undertaken after the awarding of grant funding, to assist the grant financial management team
  • Managing information in accordance with regulations including the UKRI retention schedule and GDPR including the use of emails, SharePoint and undertaking archiving where required
  • Compiling and distributing physical or electronic meeting papers and other related documentation where necessary
  • Be involved in the organisation of both external and internal virtual meetings as required
  • For a limited number of Grant Funding calls process attendance fee/travel expense claims from staff/the external community and make travel bookings/arrangements for RIFD staff if required to do so.

In this role you will:

  • Receive structured personal development relevant to your role and which supports your career aspirations
  • Be expected to work flexibly within a team, to ask and give help when needed
  • Be able to plan and prioritise own work to meet deadlines
  • Work flexibly to meet business needs.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at


The Biotechnology and Biological Sciences Research Council (BBSRC) invests in world-class bioscience research and training on behalf of the UK public. Our aim is to further scientific knowledge, to promote economic growth, wealth and job creation and to improve quality of life in the UK and beyond.

Funded by Government, we support research and training in universities and strategically funded institutes. BBSRC research and the people we fund are helping society to meet major challenges, including food security, green energy and healthier, longer lives. Our investments underpin important UK economic sectors, such as farming, food, industrial biotechnology and pharmaceuticals.

For more information about BBSRC, our science and our impact see:

For more information about BBSRC strategically funded institutes see:

Shortlisting and Interview Criteria   


  • Have the personal skills to manage time well, to be able to prioritise, deal with difficult situations and be able to maintain their own work-life balance
  • Competent in the use of Microsoft Office packages (MS Word, Outlook and Excel)
  • Good communication skills (written and oral)
  • Enthusiastic and a willingness to learn
  • Attention to detail
  • Customer service skills
  • Good organisational skills
  • Ability to work in a team and independently.


  • Able to discuss how work contributes to team/UKRI customers
  • Evidence of understanding of working well within a team and supporting and respecting other team members
  • Able to demonstrate on-going personal development.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Polaris House is located next to Swindon Train Station and has excellent public transport links. Limited parking subject to waiting list (Swindon site only).

Employee Benefits
UK Research and Innovation recognises and values employees as individuals and aims to provide a pay and reward package that motivates staff to the best of their ability. The reward and benefit package includes a flexible working scheme, an excellent Defined Benefit pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent
We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities
We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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